How do documents get recorded in the Recorder of Deeds Office?

All papers presented to us for recording must be original documents, properly executed, signed, dated and acknowledged before a Notary Public with the notary’s signature and date of expiration of the commission, before they can be accepted for recording. The use of a embossed notary seal is now optional for PA acknowledgements. All recordings fees and transfer taxes are payable at the time of recording.

If the document has met all the necessary requirements, the office will accept it for recording. It will be assigned an Instrument Number, a Volume and Page number. The document will also be printed with the time of recording, price, and other information. The instrument, volume and page number will be printed on each page. Then the recorder’s certification will be stamped on the document as well. Receipts are issued at the time of recording.

If the necessary requirements have not been met, the document will be rejected for recording until it is corrected. View a complete list of recording requirements. Please note that the recording of any document is not an approval of the contents of that document. The Recorder’s Office merely records what is presented to us and in no way do we certify that the contents are correct.

When documents have been officially recorded, they are scanned and indexed into the office’s computer system. Documents are then available to the public on our public search stations that are located in the office. Documents recorded before January 1, 2001 are available in books in the office. Learn more about accessing these documents online.

The original documents are returned to the address that is noted on the document at the time of recording. Documents are returned after all necessary recording procedures have been completed.

Show All Answers

1. How far back do your records go?
2. What kind of documents are recorded in the Recorder of Deeds Office?
3. How do documents get recorded in the Recorder of Deeds Office?
4. Can I obtain a copy of a record?
5. If I have an address, can I find out how owns the property?
6. How do I find out who currently owns the property surrounding my property?
7. How can I get information on subdivisions?
8. How do I know if there is a lien or judgment on my property?